EVENTS SYSTEM - A NEW FACILITY FOR YOUR PMS

We are in the mood for one of the biggest events in the world: the World Cup! 

Because of that we brought some curiosities about this great competition and everything that happens at the same time, in Qatar and Brazil. 

We will also talk about Desbravador's Events Software,  a program to manage any event, from end to end. 

Some Numbers 

Between the 20th of November and the 18th of December, 64 soccer matches and many attractions involving art, culture, gastronomy, music and sports will be held.

The host country guarantees “incomparable emotion, incredible experiences and new discoveries”. 

Qatar, has about 3 million inhabitants and should receive more than one million tourists in the first two weeks of the championship. 

There are 32 ranked selections.

Just the Brazilian delegation alone traveled with 74 people. In order to host the Brazilian Soccer team, technical comission and staff 200 rooms were booked besides an exclusive wing at a luxurious 5-star hotel in Doha. 

In conventional periods, the Arab country has 30,000 hotel rooms. For the Cup, an increase of 70,000 accommodations is estimated. 

To meet the demand for accommodation, three ocean liners will be docked in the capital to receive an average of 11,000 tourists. 

Side events 

Over 90 official events are scheduled for the period. One of the electronic music festivals alone will have the capacity to receive more than 25 thousand people! 

To make the most of the competition, a sports tourism agency created an innovative experience in a luxury hotel for tourists who are passionate about football. 

According to Sue Holt of Expat Sport: “The hotel's sports bar will be transformed into a fan zone for one of the soccer tournament's sponsors, and special guests will participate in events throughout the tournament, as well as being able to participate in challenges and sports competitions during the stay. This is a brand new product in Dubai's hospitality industry. “We are collaborating with official World Cup partners to make the experience unique and immersive for guests.” 

As these schedules are a privilege for a few, several countries will have their own agenda of events during the 29 days of the games. 

In order Brazilians can have a taste of what will be happening in the Middle Eastern country, a big party idealized by the international federation will take place in Qatar and also in São Paulo, Rio de Janeiro, Mexico City, Dubai, London and Seoul. There will be spaces for music, art, entertainment and a lot of soccer! 

In addition, there are other moments of celebration scheduled throughout Brazil. 

Many hotels, inns and resorts have a special calendar for the World Cup. Big screens to watch the matches, concerts, DJs, artistic attractions, football games and activities, themed dinners and typical dishes such as barbecue, feijoada and caipirinha will be some of the attractions. Everything to leave that national team game atmosphere which every Brazilian loves! 

How to organize the event 

To keep happiness and offer perfect service as well as unforgettable experiences, everything starts to be thought out and implemented well in advance, as it involves countless details, such as: teams, budgets, structure, security, decoration, logistics, sound, protocol, invitations, cleaning , among many others. 

To assist the management, before, during and after the event, the following steps show in a simplified way how to organize a successful event. 

1 - Define and detail the objective; 

2 - Plan controllable and uncontrollable variables; 

3 - Organize teams, structure, schedule and budget 

4 - Run the event; 

5 - Carry out the post-event; 

6 - Evaluate results. 

As mentioned above, this is a summarized model, for each of the points there are several branches. If something is forgotten or poorly executed, it can have a very negative results in the satisfaction of the participants. 

Therefore, planning, organization and control are essential, especially when these events are not part of the routine activities of the hotel, inn or resort. 

SOFTWARE EVENTS - DESBRAVATOR 

Getting to know from end to end all the things involved in the programming, implementation and evaluation of events, Desbravador provides the hotel and multi-property sector with the Events System - a management module for different occasions. 

Easy to incorporate into your hotel's PMS, this program ranges from registering a new event to issuing reports. 

Everything can be registered, organized and followed in detail. Take a look: 

• Event - performs a complete registration of the event with dates, category, area of interest, status, departments involved (persons and sectors responsible for each need). 
• Environments - gives access to types, measurements, available furniture, capacity, in addition to being able to include images of the locations. 
• Equipment - described with models, daily values, places and times that must be installed and removed. 
• Menu - complete meals and menus for different times. 
• Lodging - types of housing units, control of the number of people and meals. 
• People involved - all people (internal and external) who are part, with different access permissions. 
• Reports - at the end, it is possible to analyze the performance of the event with secure data. 

It is also possible to manage payments, add documents such as work orders or contracts. It also allows the visualization of the general picture and offers a summary of each of the events. 

The ‘Events program’ is very intuitive and simple to work with and integrates quickly with Desbravador software. 

Take advantage of this promising moment for the events sector and add this technology to the PMS of your hotel, inn, resort or multi-property. 

Request a detailed demo and learn how to add this facility to your system. 

sales@desbravador.com