WHAT IS CASH FLOW AND HOW TO USE IT IN PMS HOTELS?

Considered one of the company's most important management instruments, the following are weighted in the cash flow: amounts collected from the sale of accommodation and other hotel services and payments made for various purposes (suppliers, payrolls, fees, raw materials raw materials and inputs, among others).

It is an appropriate financial method for:

• Register,
• Demonstrate,
• Plan,
• Organize,
• Coordinate,
• Manage the capital of business in a certain period.

The word “cash” refers to “currency” or any other resource of the same nature that can be readily converted into currency (PIX, deposits, etc.).

WHAT IS THE IMPORTANCE OF CASH FLOW IN THE HOTEL BUSINESS?

This instrument is seen as an excellent indicator of the property's financial future, as it shows receivables and payables. The balance of these income and expenses is the available cash balance, every day, week or month.

The cash flow statement, in structured reports, enables the administrator to detect in advance the values needed for the business, enabling decision-making to avoid cash shortages or surpluses. Seasonal periods in many hotels and inns are an example of an indicator that should be considered, analyzed and compared to previous years, when possible.

HOW TO MAKE A CASH FLOW FOR YOUR HOTEL OR B&B?

 This solution makes hotel management easier, as it can show:

• Incoming amounts and receivables,
• Accounts that should be paid soon,
• The balance that will be available.

Due to all the characteristics of cash flow, here are some tips for structuring and starting the implementation of the tool:

• Experts suggest that it should be designed day by day for the first 30 days,
• In the second and third month, it can be presented weekly or every two weeks,
• And from the fourth or sixth month onwards, it can be once a month.

Some points to get started:

• Inform teams about the implementation of the tool, from executives, managers, analysts, receptionists and others involved in the management of the hotel, hostel or inn,
• Integrate the sectors to the model: Administrative, Financial, Accounting, Inventory, Reception and others,
• Define the flow of information,
• Choose the method - software that meets the needs,
• Record all entries and exits,
• Categorize transactions (cash or forward sales, payments of expenses or fees),
• Register possible entries scheduled for up to 3 months,
• Take tests and training,
• Regularly monitor processes and listen to feedback from the team,
• Create adequate financial controls, mainly bank transactions,
• If the general balance was positive, it is interesting to have an investment plan,
• In the case of negative flow, it is vital to analyze the critical points in detail and outline strategies to reverse the situation.

TECHNOLOGIES TO MANAGE CASH FLOW

Considering that cash flow is a fundamental instrument for managers to know precisely the financial situation of the company and, based on the result, decide the paths to follow, the organization of data and information is fundamental for a clear reading and decision making safe.

Therefore, it is necessary to structure it by periods, make comparisons, access retroactive data, cross information from other sectors. Many hotels, hostels and inns try to carry out this process manually: in spreadsheets or even notebooks, however, these methodologies are laborious, time-consuming, isolated and often error prone.

PMS FOR HOTEL MANAGEMENT

To avoid these impasses, hotel administration technologies are the most solid and safest options and can be used by everyone involved in the business, unifying and organizing operations.

In this case, the most efficient and accessible methods are the PMS (acronym in English for the term “Property Management System”, in Portuguese means Property Management System or Hotel Management System, click here to learn everything about PMS).

Desbravador, as a reference for the development of these hotel management software, structures all systems with functionalities that fully serve all sectors of the property.

In the case of cash flow and other tools related to the financial, accounting or tax aspects of the hotel industry, they are fully integrated, easy to operate even for those who are not specialists in the area and who are not very familiar with hotel management programs. One such PMS is Desbravador's Web 3.0.

SOFTWARE 3.0 WEB

A hotel management system that gives autonomy to manage the business, track reservations and monitor data. Specially developed for small or medium-sized hotels, inns or hostels.

Discover some advantages of Web 3.0:

Financial management: This module controls accounts payable and receivable, cash flow and current accounts,

Cashier: Registers and organizes receipts, reinforcements and withdrawals. In addition, it demonstrates the payment methods and the type of currency (real, dollar, euro and others).

Practicality: The cashier can be closed in a few clicks, as well as querying the current cashier or other available options.

Financial plan: Classifies income and expenses into different groups for a more controlled and efficient analysis of hotel management.

Integrated: Unifies Financial, Accounting and Tax and other sectors, which facilitates the crossing and organization of all information related to the operation.

Customized: Own technology for issuing electronic tax documents.

Reports: Operational and management documents with different filters for configuration according to the needs of the hotel administration.

In addition, Desbravador's PMS 3.0 Web:

• Provides super-intuitive UHS, unit and tariff maps that are easy to use, interprets and controls.
• Interacts with online sales channels and allows you to send availability, rates and automatic receipt of reservations,
• Updates information synchronously for all people who have access to hotel management.
• It is fully stored in the cloud, which guarantees hotel management anytime, anywhere. Through encryption with a digital certificate, everything can be done with 100% security,
• Can be logged in via computer, notebook, tablet or cell phone,
• It is synonymous with savings, as there is no need for local installation, it reduces equipment and maintenance costs,
• Controls variable tariffs according to your configuration and is flexible for the incorporation of different modules,
• Some of them are the use of Business Intelligence to access business data for safe and strategic decision-making; and integration with booking engines and online sales platforms to promote your business and further increase sales.
• These facilities allow hotel management, follow up on reservations and monitor results with more convenience and security.

Get in touch to receive a detailed demonstration of PMS 3.0 Web, a complete and extremely reliable software for cash flow projection and for administrative and financial management.

vendas@desbravador.com.br | +55 (49)3321 0900